ICOM Highlights Appalling Office Conditions in Annual Report
Information Commissioner’s Office (ICOM), in its annual report, exposed dire office conditions with images of mould-infested walls and a deteriorating building, highlighting that no effective solutions have been found despite years of ongoing issues.
Persistent Issues in an Ageing Building
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The report notes that the building, which is now over 70 years old, has undergone intermittent renovations. However, the office, located in the lower east section, continues to face persistent problems since relocating there in 2015. Water seepage and mould have repeatedly affected the bathroom and tea room, despite multiple repair efforts. These issues continue to reoccur, significantly impacting the working environment.
Water Damage Now Affecting Meeting Rooms
The situation has worsened to the point where water damage has now affected the only meeting room used for gatherings and hearings. The organisation has been seeking assistance from the relevant ministries since January 2017, but no resolution has been reached.
Limited Office Space Forces Staff to Work in Two Shifts
The report also underscores the operational difficulties caused by these conditions. The office environment has become increasingly unhealthy, with essential facilities such as the toilet and tea room failing to meet basic standards.
Due to the lack of adequate office space, employees have been divided into two shifts, with one group working from 8 am to 11 am and the other from 11 am to 2 pm. Those unable to work in the office are working from home, which has created challenges in maintaining smooth operations. The lack of sufficient office space has also forced some employees to work in the meeting room, further complicating the organisation’s ability to function effectively.
Delays in Securing a New Office Space
In an attempt to secure a new office space, the Ministry of Finance approved the leasing of a building in October 2024. However, the bid price exceeded 7.6 million, requiring the lease proposal to be submitted to the Ministry on 19 November 2024 for further review in accordance with regulations. While additional clarifications have been provided, the tender board has yet to announce the availability of office space. At the time of the report’s publication, no formal decision has been made regarding the procurement of a new office.
No Solution Yet as Problems Persist
Despite continued efforts to address the issue, no solution has been implemented, and the office continues to operate under difficult conditions. The report stresses the urgent need for a resolution, as the current working environment remains unsustainable.
